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Comelec publishes automation bid invitation

Posted on: March 16, 2009


By Anna Valmero
First Posted 12:40:00 03/16/2009

Filed Under: Elections, Eleksyon 2010, Technology (general)

MANILA, Philippines – The Commission on Elections published its invitation for vendors to apply for eligibility and to bid for the procurement of the automated election system (AES) for 2010, an official said.

The invitation, published in national broadsheets from March 14-16, notified bidders that the sealed application for eligibility and bid documents for the procurement contract, would be received by the Comelec no later than 10 a.m. on April 27, said spokesman James Jimenez.

The sealed envelopes will be opened on the same day to determine which vendor has the responsive bid based on the requirements and specifications detailed in the terms of reference/request for proposal (TOR/RFP) by the Comelec.

After Congress approved the P11.3 billion supplemental budget for the poll automation project, the Comelec en banc finalized and approved the TOR/RFP as promulgated in Comelec Resolution 8591 dated March 11.

Jimenez said the total amount of the AES contract was P11,223,618,400. There will be separate bidding for the ballot boxes, which the Comelec estimated would cost P78.170 million at P997.125 per box.

To apply for the contract, vendors will submit two envelopes – the first containing documents proving the vendor is eligible to carry out the project and the second, containing the technical and financial proposals to determine if the vendor has a responsive bid, said Jimenez.

For bid application, vendors are required to give security bonds or bid security equivalent to one percent of the total amount of the AES contract, said Jimenez. The bid security aims to weed out nuisance candidates from joining the bidding process, he said.

Jimenez said the procurement contract has three components: the paper-based AES which would include the election management system (EMS), precinct count optical scan (PCOS) and consolidation/canvassing system (CCS), electronic transmission services for election results using public telcos and overall project management.

The contract also includes supply of ballot paper, training and technical support, warehousing and deployment and systems integration.

The Comelec can reject any or all bids, waive any formal defect, and accept the lowest calculated responsive bid most advantageous to the poll body, said Jimenez.

Jimenez said vendors could acquire the TOR/RFP documents at P1 million (non-refundable) from March 18-25 from the Bidding and Awards Committee Secretariat.

Jimenez, quoting Comelec chairman Jose Melo, said the poll body hoped that the bidding would be successful on the first time since bidders who have shown interest in the contract were reputable.

A pre-bid conference will be held at 10 a.m. on March 27 so that vendors can clarify provisions and specifications in the TOR/RFP. Any modifications or additional provisions in the TOR/RFP resulting from the pre-bid conference discussion and before the opening of bids on April 27 will be published as “bid bulletins” and added in the TOR/RFP, Jimenez said.

Under Republic Act 9184 or the Government Procurement Reform Act, the invitation to bid is to be published and posted in newspapers of general circulation and in websites of the Comelec and Government E-Procurement System.


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