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Comelec group holds mock bid for April 27

Posted on: April 9, 2009

Comelec group holds mock bid for April 27

By Anna Valmero
First Posted 17:41:00 04/08/2009

Filed Under: Inquirer Politics, Elections, Eleksyon 2010

MANILA, Philippines–The Commission on Elections (Comelec) Special Bids and Awards Committee (SBAC) conducted a mock bidding Tuesday in preparation for the opening of bids on April 27, an official said.

SBAC chairman Ferdinand Rafanan said the mock bidding would help prepare the SBAC members to handle the opening of bid proposals for the P11.2 billion poll automation project of Comelec.

Neng Lejos, head of the training division of the Government Procurement and Policy Board, was the resource person who taught SBAC members the procedures of the bidding, said Rafanan.

The SBAC would adopt the pass or fail criteria to determine the eligibility of bidders, under which bidders must submit all required documents to prove their bid eligibility for the Comelec contract, said Rafanan.

Rafanan noted Lejos advised SBAC to “prevent discretion on the pass/fail criteria to promote fairness in evaluating the eligibility of bidders.”

Through the mock bidding, the SBAC identified the need for a document reader to project on screen documents being read and evaluated by SBAC members. This would facilitate and promote transparency of the public bidding, said Rafanan.

Bidders would be evaluated based on their eligibility to handle the project, their technical capacity to comply with requirements of the Comelec for the automated election system and financial proposal that should not exceed P11.2 billion pesos, said Rafanan.

“Should they exceed the budget limit of P11.2 billion pesos, they will fail to meet our criteria and be disqualified in the pass/fail evaluation system,” said Rafanan.

Before the opening of bids, bidders would have to submit to the Comelec SBAC two folders: eligibility proposal and the contract bid, which contains the technical and financial bid folders, said Comelec spokesperson James Jimenez in a separate interview.

Jimenez, who was member of a Comelec BAC in previous years, noted the eligibility proposal would be opened first and should contain documents that the bidder was qualified and competent to implement the project.

If a bidder passes the first evaluation, SBAC would open its technical bid containing a proposal that complies with the specifications on the bid documents.

After qualifying, SBAC would open the financial bid which should meet the budget allotment of the Comelec.

From the set of bidders who would pass the three stages of evaluation, the SBAC would recommend one winning bidder with the “lowest calculated responsive bid” to the Comelec en banc for approval and awarding no later than May 22, Rafanan said.

“We are hopeful we will get a successful bidding given the 10 vendors who showed interest for the project are big companies with experience on poll technology,” said Rafanan.


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